Symposium and Abstract Online form Details

When submitting your symposium proposal you will be asked to provide the following information:

Step One – “Set up Session”

  1. Title. Brief but descriptive.
  2. Abbreviated Title for Schedule at a Glance.
  3. Submitter’s email.
  4. Format (oral, poster). Indicate whether the symposium format is for oral presentations only. If you plan on using a mix of oral and poster presentations for your symposium, please note that all posters are to remain in the Exhibit Hall and we will work with you to provide access to you and your symposia participants to these posters as feasible.
  5. Sponsor (optional). If applicable, indicate sponsorship. Please note that a sponsor is not required.
  6. Audio/Visual Equipment. LCD projectors and laptops will be available in every room. Other audiovisual equipment needed for the symposium will be considered, but computer projection is required. Please list special audiovisual requirements.

 

Step Two – “People”

Note: you will be asked to search the database for the person’s name before adding a new name. If not found, a data entry form will appear to enter the new name. The first name entered will be the main contact person.

  1. First Name.
  2. Last Name.
  3. Email Address.
  4. Role (moderator, chair/organizer).
  5. Publish Email (check for yes).
  6. Phone Number.
  7. This person is a student (check for yes).
  8. Enter up to two affiliation(s) for the person (institution/affiliation, department, city, state/province, zip code, country).

 

Step 3 “Description”

  1. In 300 words or less, describe the topic addressed by the proposed symposium, the objectives of the symposium, and the value of the symposium to AFS members and participants. Images and tables are not allowed.
  2. Time:  Indicate if the duration of the oral presentations will be the standard 20-min time slots (15min +3min for questions+2min for room change) or whether a shorter or longer time slot will be used. A 5 minute increment is required when splitting into shorter or merging into longer time slots. If a non-standard time slot is used the Program Committee will require that official breaks be honored and, as feasible, align with the timing of the official room change breaks. The Program Committee reserves the right to modify the standard length of the time slots if needed.
  3. Special seating requests: Standard rooms will be arranged theater style. Please indicate special seating requests (for example, “After the break, a panel discussion with seating for 10 panel members will be needed”).
  4. List of presentations: Please supply information on potential presenters, tentative titles, and oral or poster designation, as described in this table.

 

Presenter’s Name Tentative title of presentation Confirmed (yes/no) Time Requirement Student (yes/no)
       
       
         

 

Step 4 “Confirmation”

  1. Please proof what you have entered. If all of the information looks OK, then click ‘Submit’

 

Note thatif your symposium is accepted, you will need to instruct all your symposium presenters to submit their abstract as outlined below in “Abstract Submittal.”

 

If you do not receive confirmation by 23 January 2015 that your Symposium proposal was received, please contact the Symposium Subcommittee chair (see below).

 

The Subcommittee will review all Symposium proposals and notify organizers of acceptance or refusal by 13 February 2015. If accepted, organizers must submit a complete list of all confirmed presentations and titles by 6 April 2015. Abstracts for Symposia presentations must be submitted by 13 March 2015, and conform to standard AFS presentation abstract format and submittal procedures described in the Abstract Submittal section.

 

The following information will be requested during the abstract submittal process:

 

Step One – “Title”

  1. Title. Use a brief but descriptive title, avoiding acronyms or scientific names in the title unless the common name is not widely known.
  2. Submitter’s email.
  3. Presentation Format (oral, poster).
  4. If your abstract cannot be accepted as the type indicated above, do you wish to withdraw?
  5. Symposium Inclusion
    • I was invited to submit by a symposium chair.
    • I would like to be considered for inclusion in a symposium.
    • I would not like to be included in a symposium. If yes, which one?
  6. Additional Information
  • Comments to organizers (optional). Indicate any specific requests and we will make every effort to accommodate these.
  • Related Web Page (optional). Enter the URL of the webpage related to the work described in the abstract.
  • Interest in using an electronic display board for your digital poster (Check for yes). Note that there is a limit in the number of electronic display poster boards, and these will be used by a subset of poster presenters instead of the traditional printed poster.

 

Step Two – “Keywords”

  1. Select between 3 and 5 keywords in order of preference
  • Bioengineering; Commercial Fisheries Management & Policy; Communities and Ecosystems; Contaminants, Toxicology, and Fish Health; Education and Outreach; Fish Culture and Monitoring/Evaluation; Fish Ecology; Genetics; Habitat and Water Quality; Human Dimensions; Native Fishes and Fish Conservation; Physiology; Population Dynamics; Recreational Fisheries Management & Policy; Species Specific (specify); Statistics and Modeling; Marine; Estuary; Freshwater; Enforcement; Governance; Socio-economic; Hydrosystem; and others.

 

Step Three – “Author”

List all authors, their affiliations, addresses, telephone numbers, and e-mail addresses;

Note, you will be asked to search the database for the person’s name before adding a new name. If not found, a data entry form will appear to enter the new name.

  1. First Name.
  2. Last Name.
  3. Email Address.

 

Step Four – “Students”

If you wish to be considered for presentation in the Best Student Paper Symposium or the Best Student Poster Session, please follow the submission process under Student Presentations below. If not, follow the regular submission process.

 

Step Five – “Recording and Access post-meeting Permission”

  1. With your permission, we would like to record audio and slides from your presentation and allow AFS members to view it online after the meeting.
  • I grant permission to record my presentation and make it available online after the meeting.
  • I do not grant permission to record my presentation.
  1. With your permission, we would like you to submit a digital copy of your poster and allow AFS-members to view it online after the meeting.
  • I grant permission to save the digital poster I will send you and make it available online after the meeting.
  • I do not grant permission to save a digital copy of my poster.

 

Step Six – Abstract Text

  1. Word limit is 200 words. Images and tables are not allowed. The abstract should provide a summary of your findings.

 

Step Seven “Confirmation”

  1. Please proof what you have entered. If all of the information looks OK, then click ‘Submit.’

 

All presenters who submit an abstract will receive prompt email confirmation that their abstract was received, and will be notified of acceptance or refusal of their presentation by 17 April 2015.

 

If you have any concerns or questions please contact one of the Program Committee chairs:

Program Co-Chairs:

Jim Bowker
USFWS Aquatic Animal Drug Approval Partnership Program
Tel. 406-994-9910
Email: [email protected]
 
Nancy Leonard
Northwest Power and Conservation Council
Tel. 503-222-5161
Email. [email protected]

Contributed Papers Subcommittee Chair:

Peter Galbreath
Columbia River Inter-tribal Fish Commission
Tel. 503-731-1250
Email: [email protected]

Symposia Subcommittee Chair:

Craig Busack
NOAA National Marine Fisheries Service
Tel. 503-230-5412
Email: [email protected]

Posters Subcommittee Chair:

Tom Friesen
Oregon Department of Fish and Wildlife, Corvallis Research Lab
Tel. 541-757-4263
Email: [email protected]